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Supplier Terms & Conditions

Notification of Nonconforming Material

No product shall be shipped under this Purchase Order which contains material that departs from drawings or specifications. The supplier will provide Aero-Space Southwest, Inc. notification of any proposed deviation of material and receive consent by Aero-Space Southwest, Inc. to manufacture and ship nonconforming material. The supplier shall be responsible for any additional costs incurred due to use of such nonconforming material. Should the supplier detect that nonconforming material has been delivered to Aero-Space Southwest, Inc., it is the suppliers’ responsibility to notify Aero-Space Southwest immediately.

Notification of Design Changes and Manufacturing Location Changes
Suppliers with design authority are required to notify the Aero-Space Southwest, Inc. buyer if any proposed design changes affect fit, form, function, or safety of the product. Suppliers must obtain prior approval from the Aero-Space Southwest, Inc. buyer before manufacturing and delivery of any design changes. Suppliers are required to notify Aero- Space Southwest of any Manufacturing Facility Location changes.

Right of Entry/Record Retention
Aero-Space Southwest, Inc.’s customers and regulatory authorities reserve the right to perform audits and/or inspections at the supplier and/or subcontractor’s facilities. These audits and/or inspections are performed to determine if the product procured conforms to purchase order requirements and may include supplier material, records, process and routing sheets, manufacturing, test and inspection facilities. Records will be retained as directed by government and/or regulatory agencies. The minimum record retention period is ten years.

Counterfeit Parts Prevention
Aero-Space Southwest, (Aero-Space) Inc. requires sellers provide only products from original manufacturers or their authorized distributors chain. No products can be acquired from independent distributors or brokers unless approved in advance in writing by Aero-Space. When requested, the seller shall provide documentation from the manufacturer that authenticates traceability of item to the applicable manufacturer. Seller shall notify Aero-Space immediately when they become aware or suspect that they have furnished counterfeit products. Sellers shall establish and maintain a counterfeit detection process that is similar to and meets the intent of SAE AS5553, counterfeit parts, avoidance, detection, mitigation and disposition for the prevention and control of parts identified as counterfeit.

Subcontracting Policy
All the suppliers to Aero-Space Southwest, Inc. shall ensure flow down and compliance
with all applicable purchase order requirements to their sub-tier suppliers, including
approved special process providers.

Suppliers shall conduct their business fairly, and it is expected that they operate in accordance with internationally recognized standards on human rights, labor rights, environment, and anti-corruption rules. Suppliers shall also ensure their personnel performing work related to Aero-Space Southwest, Inc. are trained and aware of their contribution to product or service conformity and product safety, as well as the importance of ethical behavior.

Any special requirements to a specific product will be noted on the face of the purchase order. Aero-Space Southwest, Inc. will not pay for over shipments without prior approval. All Mil-Spec product must be lot traceable and include the manufacturers’ name.